Date for the 7th Annual Invitational Tournament:  Saturday, December 7, 2013**NOTE DIFFERENT WEEKEND!

Teams are encouraged to check back on this website periodically as information about the 2013 Boyceville Invitational Science Olympiad tournament will be posted here.  Remember, the registration deadline is Friday, November 29^th and any registration after this date may be subject to a late fee.

Registration Forms

2013 Division B Registration Form

2013 Division C Registration Form

Team Numbers and Homeroom Locations

Team Number	Team	Division	Homeroom Location
High School Teams
C1
C2
C3
C4
C5
C6
C7
C8
C9
C10
C11
C12
C13
C14
C15
C16
C17
C18
C19
C20
C21
C22
C23
C24
C25
C26
C27
C28
C29
C30
C31
C32
C33
C34
C35
C36
C37
C38
C39
C40
C41
C42
C43
C44
C45
C46
C47
C48
C49
C50
C51
C52
B1
B2
B3
B4
B5
B6
B7
B8
B9
B10
B11
B12
B13
B14
B15
B16
B17
B18
B19
B20
B21
B22
B23
B24
B25
B26
B27
B28

Tournament Schedule

Teams will use Mendel for scheduling all events and are allowed to switch time slots for any events, provided there is room available.  This new policy is in effect to help teams from other states compete with event conflicts that more closely align with their state event conflicts.  Schools with multiple teams are asked to try to keep most/all of their teams in the same time slot if possible but some adjustments are allowed with permission from the tournament director.  Please contact Andy Hamm if you have any questions about this new policy.

Schedule Coming This Fall

Directions to Boyceville

Boyceville High School

1003 Tiffany Street

Boyceville, WI 54725

From the west on I-94:  Exit I-94 at exit 28 and head north on Highway 128 for about 10 miles.  Take a right (east) on Highway 170 and head about 7 miles, entering Boyceville.  Take a left (north) onto Highway 79, crossing over a set of railroad tracks and you will see Boyceville High School on your left.

From the east/south on I-94:  Exit I-94 at exit 41 and head south on Highway 25 until reaching Highway 12, about 1 mile south of the interstate.  Take a right (west) on Highway 12 and head about 4 miles until reaching Highway 79, and take a right (north).  Head north about 10 miles, entering Boyceville and stay on Highway 79 until about 2 blocks after you cross over another set of railroad tracks.  The high school is on your left.

Parking

Parking for cars and school vans is available on-site at Boyceville High School in a parking lot on the east side.  Buses are asked to be parked at Tiffany Creek Elementary School, which is about 5 blocks north of Boyceville High School on Highway 79, on the right.  Teams are asked to be dropped off at the front door and then the bus can proceed to the parking lot at Tiffany Creek Elementary School.

Hotel Accomodations

There are no hotel accommodations in Boyceville; however, teams are encouraged to stay in nearby Menomonie.  While no group rates have been set for this tournament as we have found individual coaches have more success negotiating with the hotels than I do, I suggest the following nearby hotels:

Super 8 – Menomonie

1622 North Broadway, Menomonie, WI 54751

715-235-8889

 

Americinn Lodge & Suites – Menomonie

1915 North Broadway, Menomonie, WI 54751

715-235-4800

 

Econo Lodge – Menomonie

1815 North Broadway, Menomonie, WI 54751

715-235-9651

 

Motel 6 – Menomonie

2100 Stout Street, Menomonie, WI 54751

715-235-6901

 

Country Inn & Suites – Menomonie

320 Oak Street, Menomonie, WI 54751

715-235-5664

 

Quality Inn – Menomonie

1721 Plaza Drive, Menomonie, WI 54751

715-233-1500

Auditing Events

Due to the large number of teams who have participated in the Boyceville Invitational in the past, we have decided to NOT allow teams to audit events due to space concerns and time concerns with our event supervisors.  Auditors will only be allowed under special circumstances.  Please contact Andy Hamm if you have any questions about this policy.

Avogadro

Again this year, Avogadro will be used to score this competition.  If you used Avogadro last year, simply log in and you can access your team.

If you did not use Avogadro last year, you are asked to log onto the following website and create and activate (via e-mail) an account, after which I will assign them as a team coach and they can input their school’s data prior to the tournament:

http://avogadro.ws/engine/login.php?redirect=%2Fhosted%2Fwi-boyceville-c%2Fpublic%2F%3Fsid%3Dbca5bebeb61a63f0e9c88bf291107bb3%26sid%3D3cb20abb29860124cc8ffe80c742098a

Next, coaches are asked to e-mail Andy Hamm with their username so that he can input you as the “School Coach.”  As soon as you are labeled as a “School Coach” you may log on to Avogadro to input your team data, including selecting events and assigning students with events.  First, log onto Avogadro:

http://www.avogadro.ws

Next, click on the Wisconsin Boyceville Invitational link under “Hosted Competitions” at the top of the page (click on the Division that you are associated with).   Be sure to click on the link associated with your division (B or C).  Next, you will click on the Competition Data heading on the left, bringing up 3 more links.  Now you will click on Edit School Data.  Here it will probably ask you to log in, or you can do it on the lower left.  After you enter your school data, you can click on the Edit Team Data link on the left to add team members and select their individual events.  Please let Andy Hamm know if you have any questions.

Please do NOT select “Not Compete” for any of your events, even if you aren’t going to compete in that event.  Simply select W – Will Not Compete.  This will show up as a purple box and will help make scoring easier.  When you get to Mendel, simply select “none” for the time for any Will Not Compete events.  Let me know if you have any questions.

Awards / Awards Ceremony

The high school tournament will be broken down into two divisions, based on high school enrollment, previous success at the Boyceville Invitational, and respective state tournaments.  Medals will be awarded to the top five finishers in Division 1 and the top four finishers in division 2 in all 28 events in the high school tournament.  In addition, team trophies will be awarded to the top five teams in division 1 and the top four teams in division 2 of the high school tournament.  National Scoring will be used to calculate team scores (1 point for 1st, 2 points for 2nd, etc…low score wins), and every teams’ five worst event scores will be dropped when calculating team scores, compensating for the five Wisconsin Science Olympiad events.  Only one trophy can be earned by a school and coaches are asked to identify their “preferred team” to earn a trophy prior to competition in the event of multiple teams earning team awards.  In the event that a school does not identify their “preferred team” the team with the lowest team number will earn the team trophy.  A spirit award will be awarded to the high school team who displays the most positive team spirit, as voted on by the event supervisors.

In the middle school tournament, medals will be awarded to the top four finishers in all 23 events + 1 trial event and team trophies will be awarded to the top four teams.  National scoring will also be used to calculate team scores, but no scores will be dropped for a team.  Only one trophy can be earned by a school.  A spirit will also be awarded to the middle school team who displays the most positive team spirit, as voted on by the event supervisors.

All efforts will be made to begin the awards ceremony as fast as possible after the final events have been completed.  This awards ceremony will move quickly to accomodate the large number of teams and awards being handed out, with a goal to get teams on the road as fast as possible.  Pictures of medal winners will be taken away from the ceremony to allow for a quicker transition between events.  This version of Avogadro has a presentation system integrated to allow for immediate presentation of results.  We will work hard to quickly and accurately begin and complete the awards ceremony, while still creating a memorable experience for all students involved.

In an effort to fit everybody comfortably into the awards ceremony, there will be assigned seating by team.  We have tentatively set up a map for teams with an approximate number of chairs needed for each school.  Please let Andy Hamm know as the tournament approaches if you have a rough idea of the number of chairs your school will need or if you will not be attending the awards ceremony for any reason.  There will be a separate general seating area for parents and other spectators.  The Gymmatorium Floor area will be closed at 2:10 to set up for the Awards Ceremony and will be re-opened around 2:40 PM.

Cell Phones and Video/Still Images

As we have done in the past, students who have a cell phone ring in an event may be disqualified in the event, at the discretion of the event supervisor.  All students are strongly encouraged to turn off all cell phones or do not take them into competitive events.

In accordance with the National Science Olympiad policy on media and images, students, coaches, team representatives, and spectators will only be allowed to take pictures of people and devices associated with their school.  No imagery (still or vide0) of other students and/or other schools’ devices will be allowed to be taken during the tournament, in accordance of NSO policy (policy created in May 2010).

Pictures of medal winners will be taken by an area amateur photographer and provided to all teams on a CD after the tournament free of charge.  Coaches will receive this picture CD in the mail several days after the tournament.  Teams are asked to not send people up to the stage to take pictures during the awards ceremony in an effort to hasten the ceremony.  These pictures will be taken immediately outside of the staging area after every event.

Concessions

A concession stand will be open from 7:30 AM until the completion of the Awards Ceremony in the high school commons.  A variety of foods, ranging from breakfast to lunch foods, and including muffins, pizza, hot dogs, nachos, fruit, various beverages, and numerous other options will be for sale, with all proceeds benefiting the Boyceville Science Olympiad team.

Helicopter Duration & Elastic Launch Glider

Helicopter Duration will be run in the auxiliary/wrestling gym during the day, with practice flights allowed from 7:45 until 8:30 and throughout the day as allowed by the event supervisor.  The dimensions for the auxiliary/wrestling gym area are 22 feet tall (no rafters), 84 feet long by 40 feet wide.   Elastic Launch Glider will be run in the middle school gym/gymmatorium, with practice flights allowed from 7:45 AM until 8:30 AM and throughout the day as allowed by the event supervisor.  The dimensions of the middle school gym/gymmatorium are 21 feet tall (no rafters, smooth ceiling), 94 feet wide, and 68 feet (stage to bleachers).

Homerooms

In an effort to reduce congestion in our commons area, homerooms or area/space will be provided to all teams.  Please be aware that you may share a homeroom with another team and please be respectful of the other teams in your areas.  Teams are asked to not gather in the commons area to provide everyone with an opportunity to visit the concession stand and move freely.

Hospitality/Scoring/Coaches Room & Arbitration

A hospitality/scoring room will be available for adult coaches, volunteers, event supervisors, and bus drivers only during the day.  This will be located in the library and will provide coaches and event supervisors with a quiet place to score their events and our scoring committee will be located here to help input your final event scores into Avogadro.  Score counseling will be required for all event supervisors with a scoring committee member in the middle school computer lab.  Arbitration will also be located in the library, and our neutral Arbitration Committee will also be helping with scoring.  A representative from the Wisconsin Department of Public Instruction will chair the Arbitration Committee.

Paperwork/Forms

Teams are asked to complete and have on hand all required paperwork for your regional and state tournaments, including medical release forms and a publicity waiver.  Forms for your particular school or state are acceptable and will not be collected, but if you need copies example forms available at the Wisconsin Science Olympiad Division C website (http://www.wisconsinso.org/divc).

Student Printed Schedules

We will have a few computer kiosks with volunteers available in the commons area from 7:30 AM – 10:00 AM for students to stop by and get a customized printed schedule of their events and times.  This is a new feature of Avogadro/Mendel and is dependent on coaches inputting team names into Avogadro and assigning them to events, as well as signing up for specific event times in Mendel.  Computers will also be available in the coaches/hospitality/scoring room in the Library for coaches to complete or edit their team’s information on Avogadro and Mendel.

Spectators

Students, coaches, and other interested people are welcome to watch several events, including many of the build events, and the high school and middle school gymnasiums will have bleacher space available for people to watch some of these events.

Team Check-In and NO Coaches Meeting

There will be a table in the high school commons for coaches to check-in upon their arrival on the morning of competition.  A Boyceville Science Olympiad representative will greet all teams and show them to their homeroom area.  We will not hold a coaches meeting and coaches can ask any questions at check-in.  Help will also be available in the coaches hospitality/scoring room in the Library.  Impound opens at 7:45 AM and closes at 8:30 AM.

Mendel – Signing Up for Sign-up Events

Time slots will be available to teams on a first-come, first-serve basis through Mendel, an add-on to Avogadro.  Mendel will be used to select your times for the sign-up events and to opt-out of any events that your team will not be competing in.

Schools are allowed to sign up their team(s) up for times different than you are assigned on the schedule, and this will be done on a first-come, first-serve basis.  HOWEVER, IF A TEAM THAT IS SCHEDULED FOR A SPECIFIC TIME NEEDS A SLOT IN THEIR SPECIFIC TIME THAN A TEAM WHO MOVED MAY BE FORCED TO MOVE BACK.  I will work with specific teams if time slots fill up but please be patient as we try this new process to allow teams from other states to follow their state schedule or conflicts they are most interested in. 

Teams who are NOT competing in some events are asked to select “none” for the time slot (after selecting Will Not Compete in Avogadro) for the specific event(s).

Schools with multiple teams who would like to change time slots for a specific event(s) do NOT need to change the time slot for all teams but are kindly requested to observe good sportsmanship.  If possible, try to have all of your teams  participate in an event at the same time (except sign up events), but I understand that this is not always possible.  There is to be NO exchange of information if two teams from a school compete in an event at different times. 

Teams that do not sign up for an event prior to the tournament but would like to compete will have the opportunity to choose among the remaining time slots the day of the tournament.

The links to Mendel are:

Division B:  http://avogadro.ws/mendel/wi-boyceville-b/public/

Division C:  http://avogadro.ws/mendel/wi-boyceville-c/public/